Enterprise Content Manager (ECM)

An ECM (Enterprise Content Management) platform enables both document management and the management of structured information (data) and all types of digital content. It essentially encompasses all information or content within a company as a whole, managing its availability throughout its entire lifecycle, from initial publication to archiving and, finally, deletion.

Unlike a DMS (Document Management System) platform, its scope is not limited to managing traditional or structured documents, but includes all the elements present in the corporate information ecosystem.

Goals

  • ECM aims to make corporate information management more efficient and effective by simplifying storage, security, version control, process flow, and document and information retention.

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  • It encompasses document management, records management, search, collaboration, workflow management, capture, digitization, and digital asset management.

Features and benefits

  • Simplify corporate information management.
  • Optimize business processes.
  • Implement a global and centralized security model for information.
  • Establish retention, transfer and destruction policies for information.
  • Remove barriers that prevent information from being shared.
  • Increase control of information within the organization.
  • Simplify and control processes through Workflows.

Key points

  • Capture : Recording of information and data from different channels, both through the processing of physical documents and through the automatic collection of electronic files, including the creation of metadata with indexing values.
 
  • Manage : processing, editing, and using information, connecting it to different tasks, procedures, and applications used by the platform's various client sectors.
 
  • Store : Information is stored in a content repository, enabling access at any time and from any location, securely, consistently, and efficiently through the use of pre-indexed fields.
 
  • Preserve : Information can be preserved for long periods of time by maintaining static content in a backup copy according to the technical and traceability guarantees that each business requires.
 
  • Deliver (Distribution or delivery): Having the right information at the right time, place, technical context and business process defined in output management and according to the permissions established for each user.

Functionalities

  • File plan.
  • Universal multi-device access.
  • Task management.
  • Version control.
  • Collaborative editing.
  • Automation of business logic.
  • Electronic signature and encryption.
  • Indexing of all contents.
  • Smart filters and searches.
  • Notes and annotations in documents.
  • Reports and statistics.
  • User management module.
  • Calendar.
  • Forum.
  • A week.
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